Your Office Move Checklist

(Created by the Pros Who Run Them)

Planning an office move? Whether you’re managing it solo or just trying to stay ahead of the chaos, our office move checklist gives you a proven, step-by-step roadmap to follow.

Created by experienced relocation project managers, this checklist covers everything—from early planning and vendor selection to Day 1 setup and post-move support.

Want to avoid forgotten tasks, stressed-out teams, and last-minute scrambles? Start here.

Office Move Checklist Summary

  • ✺

    Phase 1: Planning & Kickoff

    Define goals, team roles, and move budget

    Select project manager or internal lead

    Confirm move date range and lease terms

    Start vendor research (movers, IT, furniture, etc.)

    Communicate move timeline to leadership

  • ✺

    Phase 2: Vendor Selection & Prep

    Hire relocation project manager (or assign internal lead)

    Schedule site walkthroughs with key vendors

    Audit existing furniture, tech, and supplies

    Plan for IT and AV disconnects/reconnects

    Coordinate building access, COIs, and loading dock times

  • ✺

    Phase 3: Packing & Move Execution

    Finalize seating plan and tech assignments

    Label boxes and workstations by employee/team

    Confirm move-day schedule and contacts

    Brief employees on what to expect

    Pack common areas, supply closets, and kitchen

  • ✺

    Phase 4: Day 1 & Post-Move Support

    Welcome team with signage, snacks, or swag

    Test Wi-Fi, AV, conference rooms, and badge access

    Assign point of contact for post-move support

    Begin decommissioning old space

    Update vendors and stakeholders with new address

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Want Help Managing the Whole Process?

We don’t just make checklists—we manage the entire move.

Shift is a relocation project management company that leads office moves from start to finish. We coordinate the movers, vendors, and tech—so your team can stay focused on what matters.

  • One point of contact

  • Vendor coordination & budget management

  • Calm, experienced leadership

  • Day 1 readiness with no surprises